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bacon

Get your Inbox, Sent, Deleted, Contacts, Calendar - on both Desktop & Mobile.

You probably get your email on your mobile already, but can you see your other folders and contacts too? Personal accounts like Gmail give this functionality, but it can take a bit more work to get it for your business email. There are a number of solutions, here's one that gives you all your email folders, contacts, and even calendars on Microsoft Outlook, and the same on an Android mobile. Outlook categories are maintained between desktop and mobile too!

desktop-tablet-mobile

 

STAGE 1: Choose where your stuff is stored.


gmail

I am presenting two options for storage here: 


Option 1: Email, contacts and calendar stored on Gmail, Google's free email service.

    1. Create a Gmail account.
    2. Either use the Gmail email address or:
    3. Get the Gmail account to pull in your website emails:
      1. Use the following guide to continuously retrieve your website email https://support.google.com/mail/answer/21289?hl=en
      2. Use the following guide to be able to send email from your business email address: https://support.google.com/mail/answer/22370?hl=en
    1. Use Gmail to store all your contacts. You can import them from other programs. From the Gmail Contact manager, click More, then Import.


Option 2: Email stored on the same server as your website, contacts and calendar stored on Gmail.

    1. With this option you leave the email on your own website server. Read further down this page for ways to access.
    2. For contacts and calendar, make a Gmail account.

 

 

STAGE 2: Configure Outlook.

outlook

  1. Note that the type of email access I am suggesting here is a technology called IMAP. This is only really properly usable from Outlook version 2010 and above.

  2. If you chose storage Option 1, follow this guide to configure Outlook to access your Gmail account using IMAP: https://support.google.com/mail/troubleshooter/1668960?hl=en

  3. If you chose storage Option 2, follow this guide to configure Outlook to access your business account using IMAP: http://support.microsoft.com/kb/286197

  4. Take a backup of your contacts and calendar. If they are normally stored on Outlook, follow steps 1 & 2 here: http://www.wikihow.com/Back-Up-Microsoft-Outlook If they are normally stored on Gmail, do this: http://www.howtogeek.com/68863/how-to-downloadbackup-your-gmail-google-calendar-and-docs-data/

  5. Purchase and download gSyncit http://www.fieldstonsoftware.com. It allows you to synchronise your Gmail contacts and calendar with Outlook. I have used it extensively, and would say it is an excellent and solid tool, well worth the purchase. The company releases regular updates to keep up with any changes Google make to Gmail.

  6. Once you've installed gSyncit, configure it to synchronise Outlook with your calendar and contacts: http://www.fieldstonsoftware.com/software/gsyncit3/getting_started.shtml. One note is that I often limit the number of days in the past the calendar is synchronised, this speeds things up. 

 

STAGE 3: Configure your mobile.

android

  1. You may already have added your Google account to your mobile, in which case there's nothing to do. If not, or your mail Google account on your mobile is different to the one you just set up for email, follow this guide to add another: https://support.google.com/coordinate/answer/2604692?hl=en

 

 

Bacon-free conclusion:

It can be very handy to get all your business info from different devices. Hopefully this article can give you ideas how you might like to do it. You can also use tablets in the same way. If you don't like Outlook, you could use Gmail directly. If you are an iPhone or Blackberry user, it is possible to access Gmail data from those devices too!

Enough of the Bacon-free zone...he is the man after all!...https://www.youtube.com/watch?v=3T2FpCDlyNg