• Freshen your website with new fonts

    If your website was designed a while ago, chances are the choices of fonts at the time were limited. It is now possible to choose from a wide variety of freely available fonts,a and that can help...

  • Manage customer interactions, improve sales - CRM explained

    What CRM is...and how it can help Today I'm going to introduce you to CRM, which stands for Customer Relationship Management. This is a term used to describe a system which helps you manage your...

  • Email Everywhere!...No Kevin Bacon in sight!

    Get your Inbox, Sent, Deleted, Contacts, Calendar - on both Desktop & Mobile. You probably get your email on your mobile already, but can you see your other folders and contacts too? Personal...

  • How to have a website you can edit yourself

    Why edit yourself? A website you can edit yourself is par for the course these days. Most web developers are able to offer it. These days, with the web being all important in your presence in the...

  • Get your forms signed - on a mobile device!

    Do you have staff turn up at businesses or sites, and need to fill out forms and have them signed? Fed up of the paperwork floating about, getting lost, having big delays in being processed? Would...

  • Cloud backup services appraised

    This article will give a quick breakdown of cloud backup services, as based on my experience in researching and implementing them for clients. The primary remit has been a fire and forget service...


Get your Inbox, Sent, Deleted, Contacts, Calendar - on both Desktop & Mobile.

You probably get your email on your mobile already, but can you see your other folders and contacts too? Personal accounts like Gmail give this functionality, but it can take a bit more work to get it for your business email. There are a number of solutions, here's one that gives you all your email folders, contacts, and even calendars on Microsoft Outlook, and the same on an Android mobile. Outlook categories are maintained between desktop and mobile too!



STAGE 1: Choose where your stuff is stored.


I am presenting two options for storage here: 

Option 1: Email, contacts and calendar stored on Gmail, Google's free email service.

    1. Create a Gmail account.
    2. Either use the Gmail email address or:
    3. Get the Gmail account to pull in your website emails:
      1. Use the following guide to continuously retrieve your website email https://support.google.com/mail/answer/21289?hl=en
      2. Use the following guide to be able to send email from your business email address: https://support.google.com/mail/answer/22370?hl=en
    1. Use Gmail to store all your contacts. You can import them from other programs. From the Gmail Contact manager, click More, then Import.

Option 2: Email stored on the same server as your website, contacts and calendar stored on Gmail.

    1. With this option you leave the email on your own website server. Read further down this page for ways to access.
    2. For contacts and calendar, make a Gmail account.



STAGE 2: Configure Outlook.


  1. Note that the type of email access I am suggesting here is a technology called IMAP. This is only really properly usable from Outlook version 2010 and above.

  2. If you chose storage Option 1, follow this guide to configure Outlook to access your Gmail account using IMAP: https://support.google.com/mail/troubleshooter/1668960?hl=en

  3. If you chose storage Option 2, follow this guide to configure Outlook to access your business account using IMAP: http://support.microsoft.com/kb/286197

  4. Take a backup of your contacts and calendar. If they are normally stored on Outlook, follow steps 1 & 2 here: http://www.wikihow.com/Back-Up-Microsoft-Outlook If they are normally stored on Gmail, do this: http://www.howtogeek.com/68863/how-to-downloadbackup-your-gmail-google-calendar-and-docs-data/

  5. Purchase and download gSyncit http://www.fieldstonsoftware.com. It allows you to synchronise your Gmail contacts and calendar with Outlook. I have used it extensively, and would say it is an excellent and solid tool, well worth the purchase. The company releases regular updates to keep up with any changes Google make to Gmail.

  6. Once you've installed gSyncit, configure it to synchronise Outlook with your calendar and contacts: http://www.fieldstonsoftware.com/software/gsyncit3/getting_started.shtml. One note is that I often limit the number of days in the past the calendar is synchronised, this speeds things up. 


STAGE 3: Configure your mobile.


  1. You may already have added your Google account to your mobile, in which case there's nothing to do. If not, or your mail Google account on your mobile is different to the one you just set up for email, follow this guide to add another: https://support.google.com/coordinate/answer/2604692?hl=en



Bacon-free conclusion:

It can be very handy to get all your business info from different devices. Hopefully this article can give you ideas how you might like to do it. You can also use tablets in the same way. If you don't like Outlook, you could use Gmail directly. If you are an iPhone or Blackberry user, it is possible to access Gmail data from those devices too!

Enough of the Bacon-free zone...he is the man after all!...https://www.youtube.com/watch?v=3T2FpCDlyNg